Such Happiness In Thought Happens

February 20, 2008

One cool tip in Outlook – how to delete old email addresses when creating a new email

Filed under: MS Office — Tags: — Duane @ 1:45 pm

I was inspired to write this post when I explained to a colleague how to do this, and she thought she could make money from this one little tip. Ever had the problem when you are typing in somebody’s name in the To or CC field in an email and in the list that comes up, either there is an old, incorrect email address, or you get distracted seeing old colleagues who don’t work there anymore? Would it be nice to clean up the name Autocomplete, so that only names you use are in that Autocomplete area? Well here is how.

In the To or CC field when you create a new email, type in one or more letters and you should see a list or people you have emailed previously.

autocomplete-list.jpg

Do not use your mouse! Use your down arrow on the keyboard and down arrow to the name you no longer want in the list.

selected-name.jpg

Then use the Delete button on your keyboard and it will delete the name!

once-deleted.jpg

As simple as that! A great way if you have more than one email address for a person to get rid of the email addresses you no longer want included in the Autocomplete field.

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6 Comments »

  1. Also works in other mru lists like internet explorer history.

    Cheers!
    Niels

    Comment by Niels — February 23, 2008 @ 12:51 am

  2. Thank you for the tip!
    Do you know which hidden file Outlook uses to find all these “old” email addresses?

    Comment by Hans Steller — September 11, 2008 @ 5:21 pm

  3. Followed the instructions to the letter and it didn’t work.

    Comment by jerry — January 21, 2009 @ 12:09 pm

  4. followed instructions and although names disappeared at that point they were back again the next time I wanted to send an email to the same person.

    Comment by sheila — February 2, 2010 @ 12:53 am

  5. I tried using the delete button on my keyboard and it worked. I am very happy! Bonnie

    Comment by Bonnie — January 11, 2012 @ 6:37 am


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